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DEPARTMENT OF MUSIC BY–LAWS
DEPARTMENT MEETINGS AND COMMITTEES
I.
Department Faculty
Meetings
A. The department faculty meets a minimum of twice per month on the second and fourth Wednesday.
B. Meetings are open to all faculty, both full-time and part-time.
C. The Department Chair presides.
D. Agenda items should be submitted to the chair no later than 4 pm the Monday before the meeting.
E. Voting Eligibility: full-time faculty. At the beginning of the year, part-time faculty may be made eligible to vote at the request of the Chair with the approval of the Faculty Affairs Committee. Any voting member is expected to attend all departmental faculty meetings and participate on departmental committees. Every attempt will be made to involve adjunct faculty on issues that pertain to their areas.
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II.
Primary Faculty
Committees
A. Primary committees and their responsibilities:
1. FACULTY AFFAIRS (see
IV.)
2. EDUCATIONAL POLICIES
The Educational Policies Committee consists of the
Department Chair and representatives from history/theory,
music education, music therapy, and performance/ensembles. It
is charged with the following primary responsibilities:
a. Develop and evaluate the curricula for the various music degrees and programs;
b. Review proposals for any new course offerings and/or curriculum revisions
c. Evaluate and oversee the music courses that fulfill University requirements for general education
d. Ensure that the curricula remain in compliance with NASM standards;
e. Develop policies regarding academic matters in the Music Department to be approved by the full faculty;
f. Maintain the overall academic and artistic integrity of music offerings at the University of Dayton;
g. Periodically review student retention statistics in regard to degree curricula.
3. STUDENT DEVELOPMENT
The Student Development committee is responsible for the progress and oversight of procedures, initiatives and guidelines concerning the following areas:
a. Admissions
§ Auditions and new student days
§ Development of in-house office admission procedures
§ Coordination of efforts with University Enrollment Management
b. Recruitment Strategies including, but not limited to:
§ “Festival” events
§ Masterclasses and workshops
§ Other on-campus recruitment events (ie. Visits by HS ensembles, etc.)
§ Formulating new ideas for attracting students to UD on-campus events
§ Facilitation of individual faculty initiatives
c. Advertisement
§ Prioritization of advertising needs
§ Assessment of advertising efforts
§ Development and mailing of Department music poster
§ Coordination with Enrollment Management of advertising strategies
§ Advise the department regarding media coverage of Department of Music events
d. Scholarship
§ Serve as Scholarship Committee, chaired by Music Scholarship Coordinator
1. Solicit input from area coordinators regarding scholarships
2. Disperse scholarship funds based on recommendations and areas of need
3. Follow basic procedures as listed in Faculty Handbook (under Scholarships).
o Coordination with University scholarship office
o Development of additional scholarship funds
4. RECITAL PERFORMANCE
a. Coordinates scheduling and programming and manages MUS 200 Friday at-One recital hour.
b. Manages the yearly Honors Recital and updates guidelines as needed. This includes determining, with the faculty, the date, participants, and literature to be presented on this concert. (See Honors Recital Guidelines – A19-20)
c. Coordinates publicity of major departmental events with the appropriate venues.
d. Coordinates the annual Faculty Showcase and Sundays-at-Seven Series.
e. Advises the Department Chair regarding the scheduling of guest artist recitals and the use of departmental funds for requested honorariums.
f. Maintains oversight for the performance portfolios
B. All full-time faculty members are expected to serve on one or two
committees each year.
C. Committees will meet regularly at least once per month on pre-assigned Wednesdays.
D. Each year the chair seeks faculty committee service preferences and makes assignments in consultation with the faculty.
E. Committee recommendations which affect the entire department should be brought to the department faculty as a motion to be voted upon.
F. Each committee elects its own chair.
G. Adjunct faculty are to be consulted on issues that affect their areas.
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III.
Special and Ad Hoc Faculty
Committees
A. From time to time special committees may be formed as needed, such as: sophomore reviews, recital board (screening), music education faculty, NASM Review, certain department short initiatives, etc.
B. Area meetings (vocal, instrumental, keyboard faculty) are held at least once each semester.
C. Faculty Search Committees are appointed by the chair.
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IV.
Faculty Affairs Committee
A. Constitution
1. The Department of Music Committee shall now be identified as the FACULTY AFFAIRS COMMITTEE
2. The Faculty Affairs Committee shall consist of four tenured members of the full-time faculty, excluding the Department Chair. The members shall serve staggered three-year terms. The full-time music faculty shall elect new members each year to fill
vacant positions; out-going committee members may not be
re-elected for a period of three years.
3. The Faculty Affairs Committee, when appropriate, may choose to appoint one full-time, non-tenured faculty member to serve on the committee on an ad hoc advisory basis.
4. The Faculty Affairs Committee shall elect a Chair from among the four tenured members at the beginning of each academic year.
5. If any member of the Faculty Affairs Committee is the subject of discussion, for any matter, that member shall be excused from those specific deliberations.
B. Responsibilities
1. The Faculty Affairs Committee will submit a peer review every year, in the form of a letter to the Dean of the College of Arts and Sciences, evaluating each non-tenured music faculty member’s progress towards tenure.
2. The Faculty Affairs Committee will submit a peer review, in the form of a letter to the Dean of the College of Arts and Sciences, for any music faculty member applying for promotion.
3. The Faculty Affairs Committee will serve, at the request of the Department Chair, as a consultative body on academic and professional issues, such as tenure, promotion, and salary.
4. The Faculty Affairs Committee will serve, at the request of any member of the music faculty, as a consultative body on academic and professional issues, such as tenure, promotion and salary.
F5 Department Committee
Appointments 2002 – 2003
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V.
Timetable
Department
of Music Calendar for Tenure Review and Promotion
(This is a generalized calendar, specific dates will be set each year.)
January – April Notification of faculty to prepare materials
1st week of Sept Faculty submit materials to Faculty Affairs Committee and
Chair for Tenure (Major/Final Review) and/or promotion
chair announces candidates for tenure/promotion review
and invites input from all full-time faculty to Committee
and Chair
2nd week of Sept Committee and Chair review materials and schedule visits
to classes, lessons, rehearsals or performances
End of Sept Committee and Chair write separate recommendations
concerning promotion and Major/Final tenure reviews
1st week of Oct Promotion materials to Dean
Chair discusses Major/Final tenure reviews
2nd week of Oct Major/Final tenure review recommendation letters to
faculty
End of Oct Other non-tenured faculty submit above data; Committee
and Chair schedule visits and begin initial/annual tenure
reviews
1st week of Nov Faculty in Major/Final tenure review may appeal to Chair
or Committee
2nd week of Nov Chair sends Major/Final tenure review recommendations
letters to the Dean of the College of Arts and Sciences
2nd week of January Committee and Chair write separate recommendations for
initial/annual tenure reviews. Committee submits its
recommendations to Chair; Chair will meet with these
faculty prior to the end of January
SCHEDULE OF TENURE REVIEWS
Year 1: Initial review (An observation of the candidate’s contributions
which will serve as a point of departure for future reviews)
Year 2: Annual review (A general update of the initial review, done in
greater detail)
Year 3: MAJOR REVIEW (A complete professional record of
accomplishments at the University of Dayton)
Year 4: Annual review (if problems are identified in the Year 3 MAJOR
REVIEW, another MAJOR REVIEW would be required this year)
Year 5: MAJOR REVIEW (A complete professional record of
accomplishments at the University of Dayton)
Year 6: FINAL REVIEW (All previous reviews, and additional materials if
necessary, will be compiled for final tenure consideration)
Year 7: Termination year if tenure is denied
Approved by the Music Faculty: April 27, 1993
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GUIDELINES FOR MUSIC DEPARTMENT SCHOLARSHIP COMMITTEE
1. Be present at all auditions to evaluate music performance of prospective students.
2. Meet as needed to designate recipients of all music scholarships and band grants for prospective students and students presently enrolled, both majors and non majors:
a. Applications received after March 1 are accepted on a case by case basis
b. Deadline for scholarship applications from students presently enrolled at UD is March 1
3. No later than February 1 of each year, post notice regarding music scholarship and band grants in Music and Theatre Building and Reichard Hall. Applications forms and information regarding music awards for students currently enrolled are available in the Music office.
4. Contact enrollment management and scholarship offices to determine how much money is available in each of the award categories annually.
5. After designating music awards, notify the enrollment management, scholarship, and financial aid offices to determine eligibility status of the recipients.
6. After approval from scholarship and financial aid offices, notify recipients of the name of the scholarship/grant, the amount and the eligibility requirements for accepting and maintaining the award; and send an acceptance form to be returned to the Committee.
7. If students do not maintain requirements for the award (academic or music ensemble/ performance), notify student and financial aid office.
8. Follow-up on acceptance forms returned to determine if some students will not be accepting awards, and if so, that money can be re-allocated.
9. For special outside scholarship awards, give recipients information to write thank you letters to donor.
10. Scholarship files to be maintained in main office.
11. Sample application form included (Refer to C4).
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FACILITIES MANAGEMENT PROCEDURES
While the Department of Music is willing to provide service to the University Community as well as the Dayton area community, utilization of the facilities, which includes the Music and Theatre Building and Reichard Hall (and the equipment within), is a continual major concern. Coordinating schedules, making arrangements for security and supervision, and communicating this to all users, both on campus and in the community involves a significant amount of faculty and staff time. In addition, the extensive use of departmental equipment, including instruments and electronic equipment contributes to additional maintenance, repair, and replacement costs. For these reasons, nominal fees to groups and/or individuals were instituted to provide these services. The fees are not intended to make profit, but to reimburse the department for its time, effort, and actual costs. It should be noted that the extensive use of departmental facilities by outside groups limits the space available for use by music students and faculty for individual practicing, ensemble rehearsals, meetings and other special events. It should also be noted that these groups would, in all likelihood, be charged significant fees if they went elsewhere in search of space.
The following outline presents the types of use found in the music buildings, and guidelines for future use. Large rooms refer to classrooms and rehearsal halls; small rooms are practice rooms and non-occupied studios. No faculty offices are to be considered for use without the express concert of the faculty member. These guidelines are for room use only; equipment must be arranged for separately. Private lesson rooms are not available unless the teacher has a direct and present affiliation with UD.
I. University Groups: no fees (except for Sears Recital Hall)
Department of Music: must be cleared through the music office
1. Official functions are the first priority
2. Peripheral functions (faculty sponsored and monitored events which do not involve the exchange of money) may be scheduled
II. Community Groups: must be cleared through the committee, compensation expected.
Community events sponsored by departmental faculty will not be assessed a fee if
there is no money involved for the event and scheduling permits. (ie. Horn Club,
Dayton Guitar Ensemble).
Facilities are rented per time slot
Mornings (7:00 am to noon)
Afternoons (noon to 5:00 pm)
Evenings (5:00 pm – 10:00 pm)
The fee structure is:
Rehearsal rooms $60 per time slot
Classrooms $40 per time slot
Studios/ practice rooms $30 per time slot
III. Regular Use (3 or more events per term)
Groups that request regular use (defined as more than three different days per
term) will have a special fee determined on the basis of number of rooms and time
slots requested.
IV. Special Curricular-Related Events
For example, events sponsored by OMEA, MENC, ACDA or Music Therapy,
will not be assessed a rental fee but will be charged the $6.00 per hour student
worker fee for supervision needed in accordance with Conditions For Use of Music Department Facilities.
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ROOMS THAT MAY BE REQUESTED
Music and Theatre Building Cost
per time slot
Rehearsal room 104 $60
Classrooms 112, 114 $40 each
Practice rooms 111 a,b,c,d,e $30 each
Practice rooms 118 (4 modules) $30 each
Rehearsal room 103 $60
Rehearsal room 104 $60
Practice modules $30 each
ROOMS NOT AVAILABLE FOR GENERAL
USE:
101 Music Office
101a Chair
101b Faculty workroom
102 Hoffman
103 Magnuson
104 a Storage
104b Choral Library
105 Gardstrom
107 Hiller
108 Schoyen
109 Bro. Todd Ridder Musical Arts Learning Lab
110 Organ/ Harpsichord
116b Connie Dias Piano Lab
121 String Room
122 Chenoweth
123 Brill
125 Part-time Studio
126 Part-time Studio
127 Part-time Studio
129 Jones
131 Street
101 Band Office
102 Hartley
105 Morris
106 Uniforms
107 Reynolds
108 Percussion Studio
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1. Contact Department of Music (Band Office Secretary) in order to see if the
requested date is open.
2. Submit your request in writing, using the Facility Reservation Form. Mail to:
Mrs. Margaret Good
Department of Music
University of Dayton
Dayton, OH 45469-0290
3. Once a letter confirming the use of requested rooms has been returned to you,
send a check (payable to University
of Dayton Department of Music) at least one
week prior to the event.
4. Make arrangements with the Music Office (229-3236) for any student workers to
be present at the event and for obtaining keys.
1. Furniture and equipment may not be removed from any room.
2. All rooms must be returned to their original layout. Lights must be turned off and
doors locked.
3. All trash must be collected into cans or bags. If a group is large, it may be
necessary to pay for janitorial services after the event.
4. Groups with students younger than college age must have adequate adult supervision.
5. There is no food or drink allowed in any room; please restrict to hallways only.
6. There is a minimum of one University of Dayton music faculty present at the event, or a minimum of one University student worker (per building) approved by the Music Office, at the cost of $6.00/hour per student (paid directly to the student(s) on the day of the event). This is in addition to the facility rental fee.
7. The use of pianos (and other instruments or equipment) requires special permission prior to the event.
8. Damages or failure to adequately clean-up will be billed to the group responsible.
9. Smoking is not permitted anywhere in the building.
F12 Facility Reservation Form
F13 Instrument / Equipment Loan Agreement
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POLICY ON RENEWAL, RANK, TENURE AND
PROMOTION
Department of Music University of Dayton
The following is a description of procedures and criteria for faculty evaluation in the Department of music at the University of Dayton. Evaluation is not only a continuing process carried out by each individual faculty member, but is also intensively carried out on pivotal occasions in the academic life of a faculty member: hiring, contract renewal, tenure, and promotion. Evaluation should always include an examination of teaching, scholarship/creative activities, and service. Faculty evaluation in the Music Department may include techniques from the following non-prioritized listing:
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I. TEACHING
No faculty member deficient in teaching will be hired, retained or promted at the University of Dayton, regardless of his/her qualifications in scholarship/ creative activities or service. The evaluation of teaching should include teaching classes, lessons, and directing ensembles. The Department Promotion and Tenure Committee, in consultation with the faculty member to be evaluated, will determine appropriate evaluation techniques, chosen from among the following:
A. Classes
1. Number of courses taught and number of different preparations
2. Quality of old and new preparations based on a review of course requirements, syllabi, examinations, and related materials;
3. Student evaluations;
4. Peer evaluations made by departmental faculty performing systematic class visitations and/or reviewing videotapes of class teaching;
5. Department Chair’s evaluation;
6. Outside evaluations, including colleagues from other units within the University or from outside the University, who are aware of an individual’s teaching effectiveness;
7. Documentation of positive influence on the academic orientation and development of students;
8. Evidence of creative approaches to teaching methods and techniques;
9. Contributions to course or curriculum developments;
10. Published materials relevant to teaching;
11. Effective efforts to master current developments in an individual field of knowledge and to express this in teaching, and effective participation in faculty development programs related to teaching;
12. Special non-course assistance, including academic advising of students.
B. Private
lessons (in performance or composition)
1. Number of lessons taught;
2. Student evaluations;
3. Peer evaluations made by departmental faculty performing systematic class visitations and/or reviewing videotapes of class teaching;
4. Department chair’s evaluations;
5. Outside evaluations, including colleagues from other units within the University or from outside the University, who are aware of an individuals teaching effectiveness;
6. Effectiveness of student development and growth as demonstrated in student recitals, performance jury exams, and the like;
7. Documentation of positive influence on the academic orientation and development of students.
C.
Ensembles
1. Number and type(s) of ensembles directed;
2. Enrollment:
a. number of majors
b. number of non-majors
3. Number and type(s) of programs given each semester;
4. Number of different preparations for programs;
5. Student evaluations;
6. Peer evaluations made by departmental faculty performing systematic class visitations and/or reviewing videotapes of class teaching; observations should include both rehearsals and performances;
7. Department chair’s evaluations;
8. Outside evaluations, including colleagues from other units within the University or from outside the University, who are aware of an individuals teaching effectiveness;
9. Documentation of positive influence on the musical development of students and the ensemble as a whole;
10. Evidence of creative approaches to teaching methods and techniques;
11. Contributions to course or curriculum developments;
12. Composing or arranging materials relevant to your ensemble;
13. Effective efforts to master current developments in an individual’s field of knowledge and to express this in teaching, and effective participation in faculty development programs related to teaching;
14. Special non-course activities, including academic advising of students.
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II. CREATIVE AND SCHOLARLY ACTIVITY
Excellence in the musical arts represents a variety of different activities. In judging these activities for any faculty member, emphasis will be placed upon the quality, and to a lesser degree, the quantity of activity. The following areas will be considered:
A.
Performance/conducting
1. Full, newly prepared concerts
2. Full, newly prepared chamber concerts
3. Featured appearances in concerts
4. Regular participation in professional performing ensembles
5. Regular accompanying
B.
Composition/ Arrangements
1. New compositional activity resulting in an extended work
2. New compositional activity for small ensembles or solo
3. Regular new compositional activity for small genres
4. Regular arranging work for small genres
5. Commissions
C. Publications/
Research
1. Publication of a book or extended article in a refereed journal
2. Publication of an extended article in a non-refereed journal
3. Major documented research for a book or extended article
4. Publication of a composition
5. Regular publication of brief articles or reviews
D.
Professional/ Administration
1. Major presentation at the national, regional, or state level
2. Organization of a multi-day conference or tour
3. Organization of a one-day conference or tour
4. Regular guest appearances in classes, public forums or clinics
5. Grant writing at the national and local levels
E.
Technology/ Application
1. Major contributions to university or profession in areas of technology
2. Regular contributions of technology to the department
3. Regular participation in technology workshops
4. Continued application of advanced technology
The quality of these activities will be measured by solicited and unsolicited evaluations from qualified peers outside the department, colleagues’ evaluations of such activities, reviews of published work or recorded performances, self-evaluation, and the evaluation of any participating students.
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III. SERVICE
Faculty play a critical role in University governances and in providing academic and co-curricular service to the Music Department and the University community. In addition, the University’s Mission Statement defines its role in society as one of responsible service and criticism. Service takes many forms and responds to the needs of different constituencies, both within and outside the University. The evaluation of service should include the quality of the service; the willingness to serve; degree of commitment to the Department and the University; importance of service to the Department/program – present and future; uncompensated service to the general community; and ethics (type of relationship on the professional level). It is the faculty member’s responsibility to document the amount and quality of service.
Service contributions may include the following:
The previous three categories all have a common aspect: each involves the faculty with the outside world represented by the student, the scholarly and creative aspects of the various areas within the Department, the University and the larger community.
Contributions in all three areas toward departmental development may be evaluated by certain questions: Does the candidate challenge the Department’s thinking in order to foster clearer and more creative solutions to the problems it faces? Does the candidate actively explore alternative means in fulfilling his or her duties, particularly as they concern teaching? What is the current professional status of the candidate, and what will be the future status of the candidate? What is the candidate’s total value to the present and future of the Department/program in relation to the general status of the profession outside the Department?
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University of Dayton Department Of Music
CHAIR SEARCH/
INTERNAL CANDIDATE PROCEDURES
process.